Policies and regulations

Compliance as a competitive advantage

Fleet regulations are constantly evolving – from driving and rest times to CO₂ reporting – but with Webfleet, compliance becomes an asset rather than a burden. Our digital solutions make it easy to meet local and international requirements, reduce administrative workload, and streamline your processes. Whether it’s tachograph management, vehicle inspections, or secure data archiving, you maintain visibility and control, avoid fines, improve safety, and create more value – all from one central platform.

ARC is a Webfleet Premium Partner for fleet management

Complete Fleet Compliance and Control – All in One Place

Tachograph Management

Automate the download and storage of tachograph data to easily comply with driving and rest time regulations.

Temperature Monitoring

Ensure Temperature-Sensitive Cargo is Transported Under Optimal Conditions

Driver Identification

Link each trip to the correct driver via a badge or ID card system — for clear reporting, improved security, and transparent accountability.

Digitized Vehicle Inspections

Digitize daily vehicle checks to detect defects faster, streamline maintenance, and improve safety.

Maximum Load Weight Management

Prevent overloading and comply with weight limits through real-time visibility into each vehicle’s load.

Kilometer Data Tracking

Keep an accurate record of all kilometers driven for tax reporting, maintenance scheduling, and CO₂ calculations.

CO₂ report

Receive certified reports on your fleet’s CO₂ emissions, ready for CSRD reporting and sustainability policies.

Tachograph Management

With Tachograph Manager, you can automate the entire tachograph process — from remote downloads to reporting and archiving. This not only saves you time and money but also keeps you compliant without manual work or unnecessary stress.

With daily downloads and real-time updates, you can easily monitor driving times, rest periods, and infringements. Plan more flexibly, avoid fines, and set clear deadlines with Deadline Manager. Maintain full insight and control — even when vehicles are on the road.

Your data is securely stored in a GDPR-compliant data center, so there’s no need to manage your own IT infrastructure. The system also helps keep drivers safer on the road, providing compliance feedback via tools such as TachoGrade and clear infringement reports.

In short, Tachograph Manager helps you to:

  • Monitor real-time compliance

  • Minimize administration

  • Increase productivity

  • Avoid fines and errors

Efficient, compliant, and ready for the future of fleet management — built on smart remote tachograph downloads.

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Temperature Monitoring

With Webfleet Cold Chain, you can perform accurate temperature tracking of your cargo — both on the road and when stationary. Whether you’re transporting vaccines, fresh food, or other temperature-sensitive goods, you’ll have real-time insight into temperature and location, and you’ll instantly know that everything stays within safe limits.

Configurable alarm thresholds notify you of deviations, allowing you to take immediate action to prevent damage or loss. You can also monitor door status and the cooling unit, enabling you to prove the integrity of the entire cold chain and meet all compliance requirements.

Key benefits:

  • Real-time visibility of temperature and location

  • Full log and reporting up to 12 months back

  • Temperature incidents clearly displayed per trip and vehicle

  • Proof of compliance for customers and regulators

  • Advanced temperature tracking for maximum control

Driver Identification

When multiple employees share vehicles, it’s essential to know who is driving at any given time. With driver identification via a personal RFID card, each trip is automatically linked to the correct driver. This provides real-time insights into working hours, location, driving behavior, and performance — independent of the vehicle.

This solution automatically registers trips as business, private, or commuting, collecting accurate data for reporting, safety, and compliance. Drivers receive direct feedback on their driving behaviour via the Driver Terminal, leading to safer driving, fewer incidents, and lower maintenance costs.

From worked hours to CO₂ emissions per driver — you have all the information clearly presented in dashboards and reports. Less administration, more control — and ready for any audit or customer request.

Digitized Vehicle Inspections

With the user-friendly Webfleet Vehicle Check App, drivers can perform fast and efficient vehicle inspections using a digital checklist. Any detected defects can be reported immediately with comments and photos, and sent with a single tap.

Deviations appear instantly in a central vehicle dashboard, linked to real-time alerts and scheduled maintenance tasks. This not only improves road safety but also ensures full compliance with vehicle inspection and maintenance regulations.

The app is fully integrated with Webfleet, enabling you to manage all inspection, reporting, and maintenance processes compliantly from a single platform.

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Maximum Load Weight Management

With Webfleet Trailer, you can automatically monitor the weight and status of your trailers — fully integrated into your fleet management system. Smart sensors provide live information on load, stability, tyre pressure, and performance data.

Any deviations are reported directly in a central dashboard, including alerts for overloading, risk of rollover, or unsafe driving conditions. This helps prevent dangerous situations, optimises trailer usage, and ensures compliance with all safety and load regulations.

Webfleet Trailer is fully integrated into the platform, allowing you to manage your trailers safely, efficiently, and in full compliance – without extra hardware or complex installation.

Kilometer Data Tracking

Webfleet Logbook automates the recording of all kilometers driven – accurate, compliant, and paperless. Each trip is automatically linked to the correct driver, and real-time data is retrieved directly from the odometer.

Drivers can easily manage their trips via the mobile app: select business or private trips, add trip details, and improve driving behaviour with direct feedback through OptiDrive 360. This saves you time, increases efficiency, and ensures compliance with tax regulations.

  • Automatic Trip Logging for Business and Private Use
  • Live Odometer Readings Directly from the Vehicle
  • Full Privacy Control and Secure Data Storage
  • Individual Reports Easily Downloadable
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CO₂ report

Webfleet CO₂ Reporting gives you precise, certified insights into the emissions of every vehicle in your fleet. Monitor and report your CO₂ emissions easily — both in real time and historically — and stay compliant with regulations such as the CSRD. Using TÜV-certified methods and clear, actionable reports, you can make informed, sustainable decisions for a greener and more efficient fleet.

Always compliant, always at ease – discover how we help you stay on the right side of the rules.

Request more information — with no obligation.

Questions about regulations or looking for a compliant solution? Get in touch — we’ll think along with you and make sure your fleet always stays within the rules.

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